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Sharing Across Agencies…CCWIS and Family First Expect

What We Know….

Research shows the majority of youth and families entering CPS quite often will cross paths with children services, foster care, residential treatment, in/out patient psychiatric and medical care, numerous service providers, juvenile justice and sometimes eventually CPS again. As a result, most youth and families will need to work with numerous stakeholders and staff across child welfare and juvenile justice such as social workers, clinicians, magistrates, law enforcement, facility staff and administrators. Ideally, all stakeholders should have access to previously collected information, additional management forms and assessments.  And if permission is given, that record should be capable of being updated by other agencies and noted as such.

This is why case management systems designed to only support case managers with initial intake and placement decisions are not enough. They do not provide a comprehensive information system capable of improving the support provided, shortening duration of services, reducing the number of children in the system, or even putting a check mark next to the CCWIS box demonstrating that information is shared across your system.

Adopting a system which only provides a small fraction of your workforce with new technology, falls far short of what you need to rise above the current challenges and what CCWIS was designed to accomplish. To improve high quality data collection comprehensively, we need to collect, connect and share data collection efforts and findings across the entire child welfare systems of care.

Where We Need to Go…

In order to take a more successful trauma-focused, holistic and systemic approach, you need technology which helps all of your agencies collectively gather information.  No matter where a youth lands in the systems of care, your workforce needs access to VitalChild’s Integrated Care Passports detailing each youth’s past and present challenges and treatment history. And if agencies are not focused on collecting data beyond the initial risk and safety assessment administered by an investigator, case manager or social worker, your staffs are not going to have an adequate collection of formative and summative outcome scores to perform the more precise operational analytics or predictive modeling needed to augment decision making. If you want to produce Automated Information Driven (AID) recommendations, you need to know if previous attempts with similarly challenged youth led to positive or negative short and long-term outcomes. This sounds complicated and time consuming– but with VitalChild it isn’t!  Let us show you how and why.

In order to inform operational analytics capable of guiding decision-making far beyond the initial risk and safety assessments, we provide access to your entire workforce to collect valid and reliable data.

With operational analytics fed by VitalChild’s system-wide data collection efforts, each person helping a youth along the way will benefit from knowing the youth’s current struggles, understanding previous events leading to the child and family involvement, and knowing what strategies have worked or not. VitalChild helps you add to the body of knowledge essential to helping each youth and family find a bypass to their challenges. This systemic collection of your state’s data enables us to personalize predictive analytics to better determine the best path forward for preventative treatment, and help all better understand what each child and family needs next.

Let’s Go!

The ideal solution you need should help your entire workforce collaboratively collect, connect and access data in real-time. VitalChild helps you accomplish this via our strategically connected modules encompassing intake (e.g., Initial calls to CPS Phone Centers), investigation, case management, foster placement and even foster parent licensing and retention support efforts. Again, case management efforts range from intake to discharge or finding that forever home.

Thus, VitalChild’s modular platform offers access and functionality across your systems of care. Your entire workforce has access to administer the forms and paperwork related to every agency’s daily efforts (e.g., intake, change of status, unusual incidents) as well as the scales and assessments needed to quickly document emotional and psychological concerns and basic needs (e.g., trauma exposure, clinical ratings, safety and response to treatment).

With higher quality (reliable and valid) data collection being shared across agencies, VitalChild empowers personalized predictive analysis to be used and trusted as a guide.  With VitalChild, knocking down the silos enables you to inform electronically generated recommendations far beyond just the initial risk and safety assessments and placement decisions.

Such collaborative approaches will help you move beyond using such recommendations to just alert your staff of emergencies. Such systemic efforts will help you build more evidence-driven preventative care processes for the existing and new youth within your systems of care. This is how you will be able to improve efficiency and effectiveness, and discover shorter durations of stay and lower high costs connected to avoidable crises. All of which can support and exceed the CCWIS continuous improvement requirements.

Why implement another system to primarily support case workers, a small fraction of your workforce and need, when you know that after a few months of use the rest of the workforce is going to be asking when their new technology is coming? And at the price tag some are charging for such CCWIS and related case management products, that answer might be never. What you need in order to simultaneously tackle CCWIS and FFPSA is one system, one modular solution, one platform for all to securely share. And VitalChild can help you accomplish this in months, not years!

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